Vacancy

Institute Secretary

Application deadline: 18 February 2022

The Leibniz Institute for Jewish History and Culture – Simon Dubnow is seeking to fill the following position to commence on for the next possible date:

Institute Secretary
This position may also be part-time.

The Leibniz Institute for Jewish History and Culture – Simon Dubnow (DI) is an internationally oriented research institution dedicated to scholarly research on Jewish life worlds, especially in Central and Eastern Europe, from early modernity through to the present. It covers this topic in university courses and presents its research findings in various forms to an academic and generally interested public. The DI works closely together with Leipzig University and the Hebrew University of Jerusalem. It moreover has cooperative relationships with numerous scholarly institutions in Israel, the USA, Europe, and Germany, thus constituting a place of exchange for scholars from all over the world.

The position, contingent on relevant qualifications, will be remunerated according to pay grade 6 TV-L and will at first be limited to a period of two years, with a possibility of indefinite extension thereafter.

Responsibilities:

  • General secretarial tasks: coordinating and administrating appointments, communication with internal and external offices; administrating mail, taking care of guests, organizing and assisting in internal events, and supporting the organization of external events
  • Ordering office supplies, coordinating with service providers, and further administrative tasks
  • Planning, organizing, and billing trips, especially for the director
  • Processing incoming invoices as a preparatory task for the bookkeeper using the software DATEV SmartTransfer

Your profile:  

  • A completed business training in office management, office communications, or similar professional training as well as professional experience in non-university research institutions would be of advantage
  • Applications will also be considered from candidates with qualifications in other professional fields related to administration in combination with relevant experience in secretarial or administrative work
  • Practical experience or knowledge of intercultural communication is expressly desired
  • Knowledge of regulations concerning travel expenses
  • Confident use of Microsoft Office programs (Word, Excel, Power-Point)
  • Very good knowledge of written and spoken German and English
  • Independent, structured, responsible, and careful working practices
  • Very good organization and team skills, communication skills, and service orientation

We offer:

  • Varied activities in an international environment
  • Good opportunities to combine professional and family life
  • A job location in central Leipzig
  • A supplementary company pension (VBL)

Applications from people with severe disabilities will be given preference, contingent on equal suitability and competence. The personal data you share in the application procedure will be processed by the DI. The DI will use this data exclusively for the purposes of the application procedure. Data is not shared with third parties. The DI will not cover the costs of the interview.

Please send your application, including a letter of motivation, a CV, qualifications, as well as copies of any relevant certificates and evaluations, by 18 February 2022

by mail to:

Leibniz Institute for Jewish History and Culture – Simon Dubnow
Director
Prof. Dr. Yfaat Weiss
Goldschmidtstraße 28
04103 Leipzig

or

electronically to: bewerbung(at)dubnow.de

Applications should consist of a single PDF file. Applications via email are not encrypted and may therefore entail data protection concerns. The applicant takes full responsibility for this.

Regarding any personnel questions, please contact: Mandy Fitzpatrick, Tel. 0341- 21735-54, fitzpatrick(at)dubnow.de

For cost reasons, we cannot return application materials. These will be destroyed after 2 months or after completion of the application procedure. Should you wish to have your materials returned, please enclose a sufficiently large, stamped return envelope.