Administrator (m/w/d)

Application deadline: 6 August 2021

The Leibniz Institute for Jewish History and Culture – Simon Dubnow is seeking to fill the following position to commence on 1 October 2021:

Administrator (m/w/d)
75%, 30 hours per week until 31.12.2021,
from 1.1.2022 100%, 40 hours per week
(The position is suitable part time.)

The Leibniz Institute for Jewish History and Culture – Simon Dubnow (DI) is an internationally oriented research institution dedicated to scholarly research on Jewish life worlds, especially in Central and Eastern Europe, from early modernity through to the present. It covers this topic in university courses and presents its research findings in various forms to an academic and generally interested public.

The position, contingent on relevant qualifications, will be remunerated according to pay grade 9b TV-L and will at first be limited until 30 September 2023, with a possibility of indefinite extension thereafter.


  • Administrative supervision of national and international third party-funded projects (e.g. project execution and controlling, including funding request and travel cost accounting, timely production of proof of usage, and supervision of on-site inspections),
  • Support for third party funding applications (e.g. preparing calculations and financial plans),
  • Organizational consultation with scholars in the planning and execution of (virtual) scholarly events at the DI, including the preparation of budgets and accounting, coordinating between all participants (including acting as the point of contact for speakers and participants before, during, and after an event, planning travel and accounting for travel expenses, preparation of procedural plans and rosters, and coordinating working meetings),
  • Organization and administrative support for research stays of national and international guest scholars.

Your profile:  

  • Completed college degree in business administration or a comparable qualification and/or several years of experience in the above-named areas
  • Comprehensive skills in the administration of third party funding, project management, as well as budgeting and funding law
  • Preferably several years of experience in the organization and realization of scholarly events (live and digital) as well as skills in video conference technology
  • Familiarity with legal regulations regarding travel costs, especially the Sächsisches Reisekostengesetz, VwV SächsRKG, Bundesreisekostengesetz
  • Willingness to work flexibly (for example supporting evening events)
  • Communication skills and a confident manner as well intercultural skills
  • Very good knowledge of written and spoken English; good stylistic and formal command of German
  • Experience in the use of Office programs (Word, Excel, MS-Outlook), databases, and accounting programs
  • Independent, solution-oriented, structured, and careful working practice
  • Team skills, flexibility, and preparedness

We offer:

  • varied activities in an international environment
  • good opportunities to combine professional and family life
  • a job location in central Leipzig
  • flexible organization of working hours in accordance with the demands of the job (flex time)
  • a supplementary company pension (VBL)

Qualified women are expressly invited to apply. Applications from people with severe disabilities will be given preference, contingent on equal suitability and competence. The personal data you share in the application procedure will be processed by the DI. The DI will use this data exclusively for the purposes of the application procedure. Data is not shared with third parties. The DI will not cover the costs of the interview.

Please send your application, including a letter of motivation, a CV, degree(s), as well as copies of any relevant certificates and evaluations, by 6.8.2021

by mail to:

Leibniz Institute for Jewish History and Culture – Simon Dubnow
Head of Administration
Ms. Nicole Petermann
Goldschmidtstraße 28
04103 Leipzig


electronically to:
Mandy Fitzpatrick (human resources):


Applications should consist of a single PDF file. Applications via email are not encrypted and may therefore entail data protection concerns. The applicant takes full responsibility for this.

Regarding any personnel questions, please contact:
Mandy Fitzpatrick
Phone: 0341- 21735-54

For cost reasons, we cannot return application materials. These will be destroyed after 2 months or after completion of the application procedure. Should you wish to have your materials returned, please enclose a sufficiently large, stamped return envelope.