Administrative Coordinator (m/f/d)

Founded in 1409, Leipzig University is one of Germany’s largest universities and a leader in research and medical training. With around 30,000 students and more than 5000 members of staff across 14 faculties, it is at the heart of the vibrant and outward-looking city of Leipzig. Leipzig University offers an innovative and international working environment as well as an exciting range of career opportunities in research, teaching, knowledge and technology transfer, infrastructure and administration.

The Faculty of History, Art and Area Studies, Chair of Modern History, especially Jewish History (Professor Yfaat Weiss) seeks to fill the above position from 1 March 2024.

The DFG-funded International Research Training Group (IRTG) "Belongings: Jewish Material Culture in Twentieth-Century Europe and Beyond" will commence its work at Leipzig University in mid-2024 in cooperation with the Hebrew University of Jerusalem and the Leibniz Institute for Jewish History and Culture – Simon Dubnow. As part of a structured graduate training program, innovative research work in the field of Jewish material culture will be carried out in close cooperation between the two locations Leipzig and Jerusalem. Three faculties at Leipzig University are involved in the interdisciplinary program, whose representatives bring together expertise from the fields of 19th- to 21st-century European and Jewish history, German and Slavic studies, philosophy, cultural studies, and art history. The activities of the IRTG at both locations aim to provide joint German-Israeli doctoral training, the first of its kind in the humanities.

About the position

• Fixed term until 31 July 2029
• 50 % of a full-time position
• Planned remuneration: salary group E9a TV-L

Duties

• Administrative project management and reporting in a Research Training Group with international project partners; advising project members on all administrative matters, resource planning and monitoring
• Administration of the project budget including the preparation of periodic reports; project-related correspondence with the funding institution
• Participation in public relations activities, including the creation of information material, maintenance of the website and social media channels; organization of events (including recording of meetings)
• Preparation of personnel-related processes (job advertisements, recruitment documents)
• Service-oriented support for national and international guests
• Planning and organization, and settlement of research trips
• General administrative and organizational tasks (including communication in English).

Requirements

• Completed vocational training in administration or finance or at least an equivalent relevant qualification
• Relevant professional experience in finance, accounting and budgeting, in particular in the administration of external funding for research projects
• In-depth knowledge of project management, preferably in research projects
• Knowledge of regulations concerning travel expenses and budget law in the public sector
• Confident use of Microsoft Office programs
• Very good knowledge of written and spoken English
• Friendly and service orientation, communicative skills
• Structured and solution-oriented work-style, strong organizational and team skills.

What we offer

• An exciting, interdisciplinary and international working environment
• A modern workplace and attractive working conditions (mobile working)
• Flexible working hours and work-life balance
• Goal-oriented staff development throughout your working life, with opportunities for continuing professional development
• Pension plan
• A discounted local public transport ticket (MDV-JobTicket, Deutschlandticket as a job ticket)

Please send your application with the usual documents, quoting reference number 340/2023, as a single PDF file via email to:dekgko(at)uni-leipzig.de. Please note that it is not possible to guarantee confidentiality and rule out unauthorised access by third parties when communicating by unencrypted email. Alternatively, you can send all documents by post to Universität Leipzig, Historisches Seminar/ Prof. Dr. Yfaat Weiss – persönlich – Schillerstraße 6, 04109 Leipzig.

We kindly request that you submit copies only, as we are unable to return application documents. Interview expenses will not be reimbursed.

Leipzig University aims to increase the proportion of women in positions of responsibility and therefore expressly invites qualified women to apply.

Severely disabled persons – or persons deemed legally equal to them under Book IX of the German Social Code – are encouraged to apply and will be given preference in the case of equal suitability.

Privacy information

If you choose to apply and send us your documents, you do so voluntarily. Any personal data contained within your application documents, or obtained during an interview, will be processed by Leipzig University – as the advertiser of the position – exclusively for the purposes of the selection process for the position advertised. It will not be passed on to third parties without your consent in the individual case. The legal basis for such data processing is Sect. 11(1) of the Saxon Data Protection Implementation Act (SächsDSDG) in conjunction with the EU General Data Protection Regulation (GDPR). The controller for the application process within the meaning of the GDPR is the addressee of the application, specified in the advertisement.

Your personal data will be stored for six months after the end of the recruitment process and then erased or destroyed in accordance with data protection regulations. You may refuse or withdraw your consent with effect for the future without giving reasons. In these cases, Leipzig University will not or no longer be able to process and consider your application. Under the GDPR, subject to the relevant statutory requirements you have the following rights vis-à-vis the addressee of the application with regard to your personal data: right of access (Art. 15 GDPR); right to rectification of inaccurate personal data (Art. 16 GDPR); right to erasure (Art. 17 GDPR); right to restriction of processing (Art. 18 GDPR); and right to object to processing (Art. 21 GDPR). If you have any questions, please contact the Data Protection Officer at Leipzig University (office: Augustusplatz 10, 04109 Leipzig). You also have the right to lodge a complaint with the Saxon Commissioner for Data Protection.